More office managers are looking at ways to improve office efficiency and modernize the workspace. For many, the first step is considering office equipment. With the right equipment in place, processes will improve and the transition to a more efficient workspace is not only easy, but inevitable. The Xerox DocuMate 3125 sheetfed scanner is one piece of office equipment that can not only improve productivity and quickly deliver a return on investment (ROI), but also promote a modern workspace.

Office Equipment, the Modern Workspace, and Xerox DocuMate

One critical step toward the modern workspace is eliminating the reliance on paper documents and records. As noted in an article in Forbes magazine, going paperless is a critical step for companies looking to modernize the workspace.  Paper and paper records are difficult to manage, reduce opportunities for productive collaboration between employees, and are prone to errors and loss of information.

The Xerox DocuMate makes it easy to reduce your paper footprint, thereby making a more efficient paperless office. It offers the speed and accuracy that office managers need in their scanner as they eliminate paper records. The system is reliable and easy-to-use for anyone at a relatively low-cost. Let’s take a closer look at the Xerox DocuMate and how it can help your company.

Office Equipment Overview: Xerox DocuMate

Xerox DocuMate 3125 Sheetfed Scanner packs powerful features in a system small enough to easily fit on a desk. It can be folded to further reduce the footprint. Its design and functionality promote office productivity without adding the complexity of other scanners.

Scanning

The Xerox DocuMate 3125 includes a 50-sheet automatic document feeds (ADF) with the option for duplex scans. This means the system can manage jobs with up to 50-pages and will scan both the front and back of page without the need for manual assistance.

The system comes with 9 preset scan profiles as well as options for customized scanning. The preset profile and custom options can all be accessed from a touchscreen on the scanner or a connected computer.

With the Xerox DocuMate 3125, you can scan page 8.5 inches wide and 38 inches long. Business cards can also be scanned. Paper misfeeds are quickly identified with an ultrasonic double-feed detection sensor. The scanner is rated at 25 pages per minute (ppm) for single page scanning, or 44 ppm for duplex scanning (where each side counts as a single page). Scanning to a searchable PDF (OCR scanning) is a little slower but ensures a low character recognition error rate.

Output

The Xerox DocuMate 3125 can scan at 600dpi in black and white, grayscale or color. The default destinations for a scan include formats that most offices can use or will need. These include an image PDF, a searchable PDF, print, fax and E-mail. Other options include JPEG, TIFF and Paint (BMP) formats. You can also move documents to a searchable PDF archive, an OCR (RTF) format, or store business cards (BMP).

OCR, or Optical Character Recognition, a critical scanner feature for offices looking to eliminate paper documents and move records to a more secure and accessible digital format, is fairly accurate. The Xerox DocuMate 3125, resulted in few character recognition errors depending on the text and the original document. The system provides OCR for black and white, grayscale, and color documents.

Additional document and image formats are available through third-party software options such as PaperPort. Business card management programs are also available to better scan, read and manage business cards in the system.

Final Review: Xerox DocuMate 3125

This color desktop scanner is an excellent choice for offices and companies looking to reduce their reliance on inefficient paper documents and records. The scanner converts business cards, documents, records, reports, and even plastic cards into digital files. It supports most major formats, including PDF, JPEG, TIFF and BMP. Once converted, the files can be saved, stored and archived on a computer or even in the cloud.

The 50 sheet ADF is perfect for the office moving toward paperless operations. Old files can quickly be converted to searchable PDF files with minimal manual labor. With support for duplex scanning and A4/Letter size documents, the scanner can handle most jobs. Much of the project can be automated. The ultrasonic double-feed detection sensor catches problems as they happen. Wireless integration options and support for 3rd party software extend the use and functionality of the scanner. The Xerox DocuMate 3125 sheetfed scanner is an excellent choice for most office needs.

Want to learn more about the Xerox DocuMate XDM3125M-WU sheetfed scanner, or see what other scanning options are available. Automated Imaging Supply carries the top brands and are ready to help.